Automate Archiving the Completed Work Packet with Technicians’ Notes: A Game-Changer for Oracle eAM Maintenance Teams Compliance Efforts

Maintenance planners and safety administrators know the importance of maintaining comprehensive documentation of maintenance activities. Accurate records are crucial for regulatory compliance, internal audits, and legal purposes. However, keeping track of all the paperwork, notes, and images generated during maintenance activities can be a time-consuming and overwhelming task, especially when technicians are involved.

That’s where AventX comes in. Our software solution offers a range of features designed to make your job easier, including archiving the final work packet with technicians’ notes. This is a great feature for organizations with technicians who write or markup notes and information on the distributed paper work packet and needs to add them to Oracle eAM before completion.

Then, once all the individual technician notes, pictures, and any new material are attached to an open work order, the work order is marked complete, and AventX automatically gathers all the new and existing attachments and creates a final archived work packet. This includes the Oracle eAM Work Order Report, attachments gathered from HEADER, OPERATIONS, ASSETS, and other configurable entity/category combinations in Oracle eAM, and the completed check sheets, checklists, and other documents that need to be included in the work packet for audits, procedural, and operational needs.

How Archiving Completed Work Orders Supports Compliance

Using AventX and an event trigger to archive a work packet not only saves time and reduces errors but also ensures compliance with regulatory requirements, internal audits, and legal purposes. Compliance and safety processes prefer a single, final record of everything, and AventX provides just that. By automatically archiving everything when the work order is marked as Complete, AventX creates a very easy-to-view method for auditors and safety compliance processes to see everything in one place.

AventX can also be used to create and archive the initial work order packet that gets delivered to the technician. Learn more here »

Archiving the final work packet with technicians’ notes is a game-changer for organizations that want to streamline their maintenance processes and maintain accurate records effortlessly. With AventX, you can simplify your compliance efforts and maintain a complete and accurate record of maintenance activities—the initial and completed work packets.